The Annual Call Page

The Annual Call provided important updates and information on academic policies and processes. To provide the campus with more timely information on policy changes impacting academics, this web page has been added to the Academic Affairs website, and UC and campus policies that would normally appear in the Annual Call are posted here or in their relevant sections of the web site as they are implemented.

The 2015 Annual Call was issued May 29, 2015 and is posted on the Annual Call 2015 page. New releases of Information and policy changes subsequent to the issuance of the 2015 Annual Call are posted below.

Policy Updates Regarding Academics:

Changes related to the Academic Administrator series:

Effective 07/1/19, UCSF will award a two-step increase for approved on-time merit advancements in the Academic Administrator series.

Previously, UCSF had used a half-step salary scale for the Academic Administrator series and awarded an increase of one whole-step for on-time merit advancements.  In preparation for integration with the UCPath payroll system, UCSF has converted the half-step salary scale to a whole-step salary scale.  In order to maintain the established salary rate increase for Academic Administrators, UCSF will move from step increases by one whole-step to step increases by two whole-steps for on-time merit advancements.

The full policy document can be found here.

Posted November 7, 2019

Issuance of Revised APM 330: Specialist Series

Revisions represent technical changes to ensure uniformity between APM 330 and the Specialist series salary scales.

Issued April 4, 2018 and effective immediately.

Issuance Letter, April 4, 2018

Revised APM - 330, Specialist Series

Posted April 4, 2018

New Requirement for Faculty Recruitments effective March 15, 2018

Effective March 15, 2018, candidates for all new faculty searches for which a recruitment plan has not yet been submitted will be required to submit a “Contributions to Diversity” statement as part of their application process. The statements provide valuable information regarding the applicant’s past experiences and/or future plans to advance diversity, equity, and inclusion. Valuing faculty contributions to diversity improves the campus climate for all, best serves the needs of our diverse learners, and facilitates our UCSF PRIDE values and our goal of inclusive excellence.

Candidates will be provided with online resources to assist them in understanding scope and expectations for the statements, including guidelines for drafting statements from UCSF’s Office of Diversity and Outreach and examples of diversity statements. Search committees will be provided with a rubric for evaluating diversity statements consistent with criteria for considering contributions to diversity, equity, and inclusion in the faculty promotion/advancement process at UCSF.

A resource to all search committees, the UCSF Faculty Equity Advisors provide information and advice about practices for achieving excellence, equity, and diversity in faculty recruitment across Schools and departments, and will be available to support search committees in this effort.

Guidelines can be found online.

Posted March 20, 2018

Specialist Series: New Steps Available

The UC Office of the President (UCOP) has released an updated Specialist Fiscal Year (FY) Salary Scale, effective 07/01/17 which:

• expands the steps available at the full rank in the Specialist series from five to nine steps
• provides on-scale salary rates for specialists appointed at these steps

All UCSF appointees who are Specialist Step 5 and Specialist Above Scale have been evaluated and a preliminary determination has been made regarding their placement onto the new steps. A list of names, instructions and guidelines will be disseminated shortly to HR – Academic Shared Services. Departments will then be notified if they have appointees in the specialist series who are impacted by these changes.

For new appointees and recruitments currently underway, Departments will now have expanded options for step placement and associated salaries to meet the increased market demands for specialists with the most advanced research expertise.

Questions regarding the changes to the Specialist series may be directed to Emerald Light, emerald.light@ucsf.edu, in the Office of Academic Affairs.

Resources for Implementation of New Specialist Steps

Posted January 1, 2018

UCSF Policy Changes for Specialists (APM 330)
In response to the system-wide issuance of a revised APM 330 - Specialist series, and after convening a joint administration-faculty task force to advise on implementation, UCSF will institute the following policy changes related to the specialist series for academic actions with effective dates of July 1, 2018 or later:

1. Minimum Degree or Years of Experience Qualifications Requirements

Promotions and Merits to “Above Scale”
All promotions, and merits to “above scale,” will be subject to the following qualifications requirements:

 

Merits - Grandfathering 
On-time merit actions (except to “above-scale”) for specialists with initial appointments prior to July 1, 2015 are NOT subject to the new qualifications requirements above. Thus, in these circumstances, specialists need not meet the new qualifications above to be eligible for merit advancement.

Appointments
Please note appointments to the specialist series have been subject to all provisions of APM 330 (including those above) since July 1, 2015. 

2.   University and Public Service Requirements
University and Public Service expectations for Specialists at UCSF will be as follows:

For the full citation of qualifications requirements by rank and a list of service examples see our resources page.  Each School will have the ability to provide additional information on ways in which the above requirements can be met.

3.   Other

• As has been the case in the past, off-scale salaries are prohibited with the exception of U.S. Department of Labor H-1B prevailing wage requirements.
• UCSF will continue to limit without salary appointments (WOS) to foreign visa holders

Click here for a PDF of this memo.       Posted December 6, 2016

Changes to the UC Home Loan Programs:
Increased Mortgage Origination Program (MOP) Loan Limit:
For appointments effective September 1, 2016 or later, the maximum loan amount allowanble under the Mortgage Origination program is $1.5 million. For more informaiton visit the home loan program resources page at http://tiny.ucsf.edu/homeloans.

Faculty Recruitment Allowance Program (FRAP) Repayment Provision
The campus FRAP Repayment Policy (see here or http://tiny.ucsf.edu/fraprepayment) has been submitted to the formal policies.ucsf.edu directory, and the threshold for the repayment provisions has been raised to FRAP payments more than $50,000.FRAP payments of $50,000 or less are no longer subjext to the repayment provision.

New Centrally-Funded Supplemental Home Loan Program (CF-SHLP)
Each of the four schools will be allocated $125,000 for use under the Centrally-Funded Supplemental Home Loan Program (CF-SHLP). The dean’s offices may begin requesting participation in the CF-SHLP program immediately for appointments/retentions effective September 1, 2016 or later. See here or http://tiny.ucsf.edu/shlp.

Posted August 8, 2016

Approval Authority for Appointments at the Assistant Professor Rank
Effective August 1, 2016, review by the Committee on Academic Personnel (CAP) will no longer be required for any faculty appointments to the Assistant rank. The final decision for all proposed appointments to the Assistant rank is now delegated to the Vice/Associate Deans for Academic Affairs in the four Schools (excluding appointment packets already under review by CAP and/or VPAA.). Please note that this change does not preclude the Vice/Associate Dean from requesting full CAP review in exceptional circumstances. Changes in Series to steps 3 and above in the Assistant rank will still require CAP review.

This marks a change in a longstanding policy wherein only proposed appointments to steps 1 and 2 of the Assistant rank were delegated to the Vice/Associate Deans for Academic Affairs, while appointments to higher steps required CAP review. This change is being made, after consultation with the Vice/Associate Deans and CAP, to further streamline the appointment review process. The updated approval authority matrix is available on the Academic Affairs website here.

Posted August 1, 2016

2016-17 Faculty Recruitment – UCRP Benefits
President Napolitano appointed a system-wide task force of UC faculty, staff and administrators to help develop a new set of retirement benefits options for UC to offer future employees hired on or after July 1, 2016. The task force has concluded its work and presented President Napolitano with its recommendations. The task force’s report is now being shared broadly within the UC community, and it also is being sent to the Academic Senate for formal review consistent with UC’s principles of shared governance.

A memo outlining the impact of this report on UCSF 2016-17 faculty recruitment was issued by VPAA Brian Alldredge on January 19, 2016, and included the subsequent necessary Addendum to Offer Letters.

January 16, 2016 Memo from the VPAA (PDF)
Addendum to Offer Letter (MS Word)
Addendum to Offer Letter (PDF)

Posted February 16, 2016

FRAP Program Limit Update (effective 07/01/15)
The Faculty Recruitment Allowance Program (FRAP) maximum listed in Table 40 on the UCOP website was increased from $62,700 to $64,700 effective July 1, 2015. Campus guidelines to the Faculty Recruitment Allowance Program are online here and can be shared using the link http://tiny.ucsf.edu/frapguidelines.

It is possible to request an exception for up to $100,000 under the Faculty Recruitment Allowance Program. Instructions for requesting exceptions can be found here (tiny link: http://tiny.ucsf.edu/frapexceptions. Questions about FRAP should be directed to Wilson Hardcastle, the Academic Home Loan Coordinator, at Wilson.Hardcastle@ucsf.edu or 476-2016.

Posted September 8, 2015

Deadlines for Faculty to Submit Packet Materials (Effective 07/02/15)

There is an important process change for academic appointments and advancement actions effective July 2, 2015 and later. Among other things, this change is intended to achieve the following:

• Providing metrics to assess efficiency of the academic review process with the goal of increasing the number of actions that are approved by the effective date
• Aligning ourselves with other UC campuses, many of whom impose strict deadlines for packets to ensure that academic accomplishments are considered in the appropriate review cycle.

Following a period of relaxed deadlines after implementation of the Advance system, deadlines for faculty to submit packet materials will be reinstated for academic appointment and advancement actions effective July 2, 2015 or later:

• Faculty will receive official notification by email six weeks prior to the deadline by which their CV needs to be attached to a packet; in addition, two reminders will be sent during that time frame.
• If materials are not received from the faculty member by the due date, the Advance packet will be automatically withdrawn. The action will not be reviewed in the current cycle.

Read the full announcement here (PDF).

Posted February 13, 2015

Annual call issues 2015 and earlier:

• The 2015 Annual Call
• There was no 2014 Annual Call as the annual issuance date has moved to the spring. See 2015.
• The 2013 Annual Call
• The 2012 Annual Call
• Historical Annual Call PDF documents, 1999-2011.
• Historical Index of Topics Presented in the Annual Call